The Health Reimbursement Policy was established to provide the Director of the Annie Porter Ainsworth Memorial Library (APAML), Sandy Creek, New York with the opportunity to receive reimbursement for certain health care expenses not covered under primary health insurance.

This policy is funded solely by the employer and reimburses qualified medical expenses of the Director and dependents to a maximum amount established by the employer. The policy is offered as a supplement to the individual’s primary health insurance coverage. The participant must be enrolled in primary health coverage as a condition of participation in this policy. 

The APAML Board of Trustees will reimburse the Director yearly up to the amount of $1,000.00 total for health related expenses which are not covered by primary health coverage.  Reimbursable services include:

  • Preventive health practices such as gym memberships, yoga, healthy eating classes, or other general health education classes.   
  • Medical/Dental related treatments and services, such as copays, prescriptions, eye exams, glasses, and contacts as well as dental exams, x-rays, and cleanings.
  • Alternative treatments such as acupuncture, naturopathy consultation, vitamins, supplements, or homeopathic remedies.
  • Over the counter medications and other medical supplies, such as allergy medication, contact solution, bandaids, etc. 

Additional items may be covered at the discretion of the Board of Trustees. 

Procedure for Reimbursement              

The Director must submit an invoice and/or receipt(s) with the dollar amount, date, and business name.  No private information from medical facilities can be shared and should be either blacked out or covered when copying to approach the Board of Trustees.       

All invoices and/or receipt(s) must be dated before the end of the calendar year in order to receive reimbursement for that year. All invoices and receipts must be submitted within 90 days of the following calendar year.  Remaining funds will not roll over to the next calendar year.

Approved and adopted by the Board of Trustees on March 18, 2016; amended January 20, 2020; April 11, 2023.