Adopted by the Board of Trustees of the Annie Porter Ainsworth Memorial Library on June 5, 2014.  Revised by the Board on July 13, 2021. 

I. New Cardholders:

  1. Complete a registration form and provide identification.  Primary identification to be used is identification with a picture (preferably a Driver’s License) which has the individual’s current address.  If the address information on the picture ID is not current, then another form of identification must be presented which verifies the individual’s current address (i.e., a piece of mail or bill).  Individuals who do not possess a valid picture ID must present two documents that verify current address.
  2. Individuals will be able to sign out only one (1) item until the Library is presented with confirmation of current address.
  3. Children 12 and under must apply with a parent or guardian and that adult’s signature is required on their registration form.
  4. There will be a $1.00 charge to replace a lost or damaged library card.

    II.        Overall Policy:

  1. Users must present their library card to check out materials.
  2. There is an overall limit of twenty (20) items at one time on a non-educator library card; there is a limit of five (5) DVDs at one time on a non-educator library card.
  3. There is an overall limit of forty (40) items at one time on an educator library card; there is a limit of five (5) DVDs at one time on an educator library card. 
  4. Children under the age of 17 are required to have their parent or guardian sign a Rated R/TV-MA DVD Loan Form in order to borrow DVDs that are Rated R or TV-MA. (See attached form.)
  5. Library cards must be renewed every year.
  6. All staff and volunteers must check out all materials for themselves with their library card.
  7. No materials will be checked out or removed from the library prior to processing (adding them to the system).

    III.       Loan Periods:

  1. All books not classified as “NEW” are loaned out for twenty-eight (28) days.
  2. All “NEW” books and audio (CDs and audiobooks) items are loaned out for a period of 14 days.
  3. All DVDs are loaned out for one (1) week (7 days).
  4. All magazines may be checked out for two (2) weeks (14 days).

     IV.      Holds:

  1. Materials will be available for pickup for one (1) week after they are processed.
  2. Holds may be placed either in person, online, or by phone
  3. There is a limit of ten (10) holds per patron (with a non-educator library card).
  4. There is a limit of twenty (20) holds per patron (with an educator library card). 

     V.        Renewal Policy:

  1. All items may be renewed one (1) time.  
  2. Renewals are not allowed for items with holds.
  3. Renewals may be done over the phone, in person or online.
  4. Renewals cannot be made on overdue items until the fine has been paid.  

    VI.       Overdues and Fines:

  1. Users are fined $.10 per day for each overdue item (except DVDs).  A maximum fine of $5.00 per item is charged.
  2. Users are fined $1.00 per day for overdue DVDs with a maximum fine of $5.00 per item.    
  3. Library users will lose borrowing privileges when fines reach $5.00.  
  4. Borrowing privileges will be suspended if the user has five (5) or more overdue items, and will not be restored until such materials are either returned, paid for, or bills have been paid.
  5. Every five years, the Library Director will generate a bill summary report and at their recommendation and the Library Board’s discretion, purge overdue fines and lost/damaged item fees for bills three years or older. 

    VII.      Damaged Materials:

1. If an item is damaged beyond repair, the borrower is required to pay the billed amount.  

2. Until the damaged item is paid for, the user may not borrow any items.

   VIII.     Confidentiality:

Library records that are deemed confidential are covered by New York State Law signed on June 13, 1988 (I CPLR 4509).

These records are related to the circulation of library materials that contain names or other personally identifying details regarding the users of the public, free association, school, college and university libraries and library systems, of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests, or the use of audio-visual materials, films or records.  These records shall be confidential and shall not be disclosed except that such records may be disclosed upon the request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.

The Annie Porter Ainsworth Memorial Library adheres strictly to all sections of this Statute regarding the protection of the confidentiality of its users.

     IX.      Interlibrary Loan:

The Interlibrary Loan (ILL) service supports the mission of the library by providing expanded access to library materials and information.   The purpose of ILL is to obtain materials not available in the library.   The library affirms that ILL is an adjunct to, not a substitute for, the library’s collection.  In meeting patron needs, the library will exhaust local resources first, before requesting items on interlibrary loan.  

  1. Definition

a. An ILL request is defined as a request for library materials made on behalf of a library patron through NCLS, ICEPAC or OCLC systems.

b. Automated libraries must process ALL materials prior to circulation.

2. Patron Status:

a. Patrons must have a library card in good standing to use the ILL service.

b. A patron status of “Blocked” will be denied ILL service.  ILL requests will not be processed for patrons with overdue ILL materials.

3. Borrowing Rights:

a. Ten (10) active requests are permitted at any one time per patron.  A request is active from the time it is initiated until the item has been returned and checked in at the lending library and the record has cleared.

b. Materials will be available for pickup for one (1) week after they are processed.  If an item is not picked up then it will be sent back to the lending library.

c. ILL materials are checked out for twenty-eight (28) days, unless specified otherwise by the lending library.

d. ILLs may be renewed twice only if the lending library permits renewals.

4. Charges:

a. The library does not charge fees for the ILL service.

b. The library is responsible for the shipping charges incurred in the transfer of loans.

c. The library always attempts to borrow from libraries who lend free of charge.  However, if an item is only available from a library which charges a fee for loans, the item will be requested only if the patron agrees to pay the fee.

d. The patron is responsible for the overdue fee, repair, or replacement costs.  The library will make an effort to collect any such charges from the patron who received the materials.

The Annie Porter Ainsworth Memorial Library will loan materials in accordance with ALA Guidelines.

Educator Card Form
Rated R/TV-MA DVD Loan Form